Changing Realm of the Polar Bear – Terms & Conditions

Questions? Please call WWF Travel at 888-WWF-TOUR (993-8687).

Cost: $5,495 per person, based on double occupancy; single supplement: $755.

Number of participants: Limited to a maximum of 15.

Included: Roundtrip flights between Winnipeg and Churchill; accommodations; all meals except either lunch or dinner on November 11; services of WWF staff representative, expedition leaders and assistants; all activities/entrance fees; evening lectures and presentations; all taxes and service charges.

Not included: Travel to and from Winnipeg; lunch or dinner on November 11; alcoholic beverages; gratuities; optional helicopter tour or other optional activities; items of a personal nature (telephone calls, laundry, etc.); optional travel insurance; anything else not specifically mention as included.

Deposit: A deposit of $500 per person, payable by Visa or MasterCard or by check made out to WWF, confirms your space. A signed waiver of liability is due within two weeks. The final balance is due 90 days prior to departure. For those who paid their deposits by credit card, the final balance will be charged automatically on that date to the credit card on file for you. For those who wish to pay the final payment by check, the check is due on or before 90 days prior to departure and should be made out to Natural Habitat Adventures, WWF’s tour operator for this program. If your payment is not received by the due date, the reservation is subject to cancellation.

Cancellations & refunds: Cancellation must be received in writing at WWF, by postal mail, email or fax. Cancellations processed 90 or more calendar days prior to departure will result in a $100 cancellation fee per person. Cancellations made within 45 to 89 calendar days prior to departure will result in a loss of 50% of the entire program fee, including extensions. Cancellations made within 44 calendar days prior to departure will result in a loss of the entire program fee.

Singles & shares: Travelers who would prefer a single room (not available on some trips or portions of some trips) may have one at a single-room surcharge. We cannot always guarantee single accommodations even after reservations and confirmations have been made. We will be happy to attempt to make a roommate match for those who choose. If we cannot arrange a match, only 50% of the single supplement fee will apply.

What to expect: Rating: Easy. This expedition requires very little walking. The vehicles used to get to the tundra can sometimes offer a bumpy ride. Please note that the polar bears are waiting for Hudson Bay to freeze, and when it does, many of them depart. Historically, this has been in early December, but an unusually early cold spell may occur, hastening their departure.

Getting there & getting home: In case of flight or weather delays, we recommend that you arrive a day early and either participate in Natural Habitat Adventures' "Extra Day in Winnipeg" program or stay on your own. Our small group tour begins with a 7 p.m. welcome dinner on Day 1. You are free to depart at any time on the final day. It is highly recommended that Natural Habitat Adventures' Travel Desk makes your flight reservations for you, as its staff is intimately familiar with the special requirements of this tour and can arrange the most efficient and cost-effective travel for you. A small, per-person booking fee may apply. Please call 800-543-8917.

Trip insurance: We highly recommend that travelers protect themselves by participating in an accredited travel insurance protection plan. Natural Habitat Adventures will include a quote for a non-refundable, full coverage travel protection plan on the invoice you receive immediately after booking your trip; you may decline this insurance, if desired. More information will be sent to registrants.

Understandings & responsibilities: In order to offer wildlife-oriented travel experiences to its members, World Wildlife Fund (WWF) has arranged for an independent Tour Operator(s) to organize this tour and procure carriage, accommodations, and other tour services from other parties. WWF serves only to assist in making necessary travel arrangements and in no way represents, or acts as agent for, transportation carriers, hotels, or any other suppliers of services connected with this tour. Travel and services are subject only to the terms and conditions under which such accommodations, services, and transportation are offered or provided, and WWF and its employees accept no responsibility or liability therefore. WWF and the Tour Operator(s) accept no responsibility for any damage, loss, accident, injury, delay, or other irregularity which may be caused by the defect of any vehicle or the negligence or default of any company or person engaged in carrying out or performing any of the services involved in this tour. Nor do WWF or the Tour Operator(s) accept responsibility for losses or expenses due to sickness, weather, strikes, political unrest, wars, or other such causes. Any such losses or expenses must be borne by the participant, since tour rates provide for arrangements only for the time stated. WWF and the Tour Operator(s) reserve the right to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or the safety of the tour. They reserve the right to withdraw without penalty any tour announced. WWF and the Tour Operator(s) also reserve the right to decline to accept any person as a member of the tour, or to require any participant to withdraw from the tour, at any time, if such action is determined by the appropriate staff member to be in the best interest of the health, safety, and general welfare of the tour group or the individual participant. Under such circumstances, no refund will be made. Baggage and personal effects are solely the responsibility of the owners at all times. Dates, schedules, program details, and costs, given in good faith, based on information available and in force in March 2012, are subject to change and revision. As a condition to acceptance of enrollment, please read, agree to, and sign, the Waiver of Liability forms that will be sent upon registration.

A portion of your tour cost (between 5 and 10%) goes to support WWF’s global conservation efforts.